The Sandata alternativewith billing built in.
Sandata is the EVV aggregator many states mandate. Statewise is the provider EHR that captures EVV, documents care, and bills Medicaid - and submits to the Sandata aggregator instead of replacing it.
Sandata runs the aggregator. Statewise wins everything you run on top of it.
Sandata is the stronger choice as a state EVV aggregator and for multi-modal visit capture - mobile, telephonic, and fixed-device - particularly where a state mandates Sandata as its aggregator. Statewise is a full provider EHR with AI claim scrubbing and Medicaid billing that submits to the state's Sandata aggregator rather than replacing it, so IDD, pediatric private duty nursing, and therapy agencies run documentation, EVV, and claims in one system.
Statewise and Sandata, dimension by dimension.
| Statewise | Sandata | |
|---|---|---|
| Core focus | Medicaid EHR with EVV and billing for HCBS providers | EVV and state aggregator; agency management add-ons |
| Built for | IDD, pediatric PDN, pediatric therapy, personal care | Home health, MCOs, I/DD providers, and state payers |
| EVV | GPS EVV built in; submits to state aggregators (incl. Sandata) | Multi-modal: mobile, telephonic, and fixed-device (FOB) |
| Clinical documentation | 485s, care plans, state forms, RN oversight | Program planning, ADLs, and incident tracking |
| Medicaid billing & claims | Medicaid-native; 99.6% clean-claim acceptance | Claims validation against EVV; RCM service (Sandata reports 97% payment results) |
| AI | AI claim scrubbing and the Archie documentation assistant | Fraud-waste-abuse and business-intelligence analytics |
| Aggregator role | Submits to the state aggregator as a provider system | Operates the aggregator for many state Medicaid programs |
| Pricing | From $1,000/mo | Quote-based, annual billing (per third-party listing) |
| Best-fit buyer | Provider agencies wanting one EHR end to end | State payers and agencies needing multi-modal aggregation |
Competitor details from Sandata's published materials (sandata.com) and third-party software reviews (SelectHub). Statewise figures are first-party. Aggregator mandates and pricing vary by state - verify current details with each vendor and your state Medicaid program.
When each platform is the right call.
When to choose Sandata
- State aggregator: Your state mandates Sandata as its EVV aggregator.
- Multi-modal capture: You need telephonic or fixed-device EVV alongside mobile.
- Payer / state programs: You are a state payer or MCO running program integrity and claims validation.
When to choose Statewise
- Provider EHR: You want a full EHR, not an EVV-first system you bolt documentation onto.
- Bills into Sandata: Statewise captures EVV and submits to the Sandata aggregator rather than replacing it.
- AI billing: You want AI claim scrubbing, 835 reconciliation, and an optional managed billing team.
- Vertical workflows: You run IDD, PDN, or therapy and want native clinical documentation.
What to weigh on Sandata.
Scope: Primarily an EVV and state-aggregator platform rather than a full provider EHR.
Reported by Sandata (sandata.com)Role: Operates the aggregator for many state Medicaid programs - a payer / state layer, not a provider-first EHR.
Reported by Sandata (sandata.com)Cost: Quote-based with annual billing per third-party listings; total cost depends on program scope.
Reported by SelectHubEach point above is paraphrased from the linked third-party source and reflects that source's assessment. Vendors change - verify current details directly.
One provider system, compliant with your state aggregator.
Works with Sandata, not against it
Statewise captures GPS EVV and submits to your state's Sandata aggregator, so you keep state compliance while running everything else in one provider system.
A real EHR, not EVV-first
485s, care plans, and state forms with RN oversight live in the same platform as your visits, so documentation isn't bolted onto a clock-in tool.
AI claim scrubbing
Claims are checked against per-state Medicaid rules before submission, which is how Statewise providers reach 99.6% clean-claim acceptance.
835 reconciliation and managed billing
Remittances post and reconcile to the originating claim, with an optional managed billing team to run the full revenue cycle for you.
Questions providers ask when leaving an EVV-first system.
Is Statewise a good Sandata alternative?
Statewise is a strong Sandata alternative for provider agencies that want a full EHR with EVV, clinical documentation, and Medicaid billing in one system. Where Sandata is the EVV-first aggregator, Statewise captures EVV and submits to the state aggregator while running documentation and claims.
What is the difference between Statewise and Sandata?
Sandata invented EVV and operates the aggregator for many state Medicaid programs, with multi-modal capture across mobile, telephonic, and fixed devices. Statewise is a provider EHR that captures GPS EVV, documents care, and bills Medicaid, submitting visit data to the state's aggregator.
Can Statewise replace Sandata?
Statewise can replace Sandata as a provider's day-to-day EHR, EVV, and billing system. It does not replace a state-operated Sandata aggregator; instead it submits compliant visit data to that aggregator, so agencies in Sandata states stay compliant.
Is Statewise cheaper than Sandata?
Statewise publishes pricing from $1,000 per month. Sandata is quote-based with annual billing per third-party listings, so a direct comparison depends on your program scope. Request quotes from both for your state and service lines.
Who should use Sandata instead of Statewise?
State payers, managed care organizations, and agencies that specifically need a multi-modal EVV aggregator - including telephonic and fixed-device capture - or whose state mandates Sandata as the aggregator should use Sandata.
Keep your state compliance. Run everything else in one place.
Book a 20-minute call. We'll confirm how Statewise submits to your state's aggregator and show you the documentation and billing you'd run on top - no generic demo.