Statewise vs iCareManager.Compared for IDD agencies.
iCareManager is a broad human-services EHR that spans assisted living, long-term care, and residential programs across 50+ modules. Statewise is the Medicaid-native IDD platform that runs the whole loop - native GPS EVV, documentation, and AI Medicaid billing in one system - built to create ROI, not just document care.
iCareManager spans many care settings. Statewise runs Medicaid IDD end to end.
iCareManager has a real niche: a broad human-services EHR with 50+ modules across assisted living, long-term care, residential, and correctional health. For Medicaid IDD and HCBS agencies, Statewise is the better system - the only true end-to-end platform with native GPS EVV, documentation, and AI Medicaid billing in one revenue cycle, built to create ROI at 99.6% clean-claim acceptance, not just document care.
Statewise and iCareManager, dimension by dimension.
| Statewise | iCareManager | |
|---|---|---|
| Core focus | Medicaid-native IDD EHR: native EVV, documentation, AI billing | Broad human-services EHR across many care settings |
| Built for | IDD agencies: day services, residential, community, in-home | IDD, assisted living, long-term care, residential, case management |
| EVV | Native GPS EVV built in; submits to state aggregators | Integrates with state-mandated EVV systems (integration-based) |
| Medicaid billing & claims | Medicaid-native; AI scrubbing; 99.6% clean-claim acceptance | Billing module within a broader 50+ module suite |
| End-to-end revenue cycle | Visit → documentation → claim → 835 reconciliation in one system | Modules cover EHR, eMAR, billing; EVV via third-party integration |
| AI | AI documentation (Archie) and AI claim scrubbing built in | AI-assisted analytics and eMAR error flagging |
| Configurability | Custom forms in ~1 week; state-rule changes shipped in days | Configurable across modules during onboarding |
| Implementation | ~14 weeks average | Onboarding varies by module scope |
| Pricing | From $1,000/mo | From $15 per resident per month (per third-party listing) |
| Best-fit buyer | IDD agencies wanting one Medicaid system, visit to remittance | Multi-setting providers wanting broad facility management modules |
Competitor details from iCareManager published materials (icaremanager.com) and a disclosed third-party listing; Statewise figures are first-party. Pricing and features change - verify current details with each vendor.
When each platform is the right call.
When to choose iCareManager
- Many care settings: You run assisted living, long-term care, residential, and correctional health and want one broad module suite.
- Facility management breadth: You value a wide catalog of 50+ modules over a Medicaid-native, end-to-end revenue cycle.
When to choose Statewise
- One Medicaid system: Native EVV, documentation, and billing in one platform - visit to 835 - not modules stitched to an outside EVV vendor.
- ROI, not just documentation: AI claim scrubbing, 835 reconciliation, and an optional managed billing team built for clean-claim revenue.
- Native EVV: GPS EVV captured in the same system that bills the claim - no third-party EVV integration to maintain.
- Keeps up with the states: New forms in about a week, state-rule changes in days.
What to weigh on iCareManager.
EVV: iCareManager's EVV connects with state-mandated EVV systems via integration, rather than a single native capture-to-claim flow.
Reported by iCareManager (EVV integration page)Scope: A broad human-services suite of 50+ modules spanning IDD, assisted living, long-term care, and correctional health.
Reported by iCareManager (icaremanager.com)Pricing: Listed from $15 per resident per month on a third-party review site (per-resident model).
Reported by G2 (third-party listing)Each point above is paraphrased from the linked third-party source and reflects that source's assessment. Vendors change - verify current details directly.
Built Medicaid-first, from visit to remittance.
The only true end-to-end Medicaid system
Native GPS EVV, documentation, and AI Medicaid billing run in one platform - visit to 835. There is no EVV integration to buy or maintain, and no seam between documentation and the claim.
Built for provider ROI, not just documentation
Statewise measures success in revenue recovered and admin hours returned - which is how providers reach 99.6% clean-claim acceptance, not just a place to store notes.
Native EVV, not a third-party bolt-on
GPS EVV is captured in the same system that scrubs, submits, and reconciles the Medicaid claim - so there is no reconciliation gap between an external EVV vendor and your billing.
Forms and changes that keep up
New custom forms in about a week, and configuration changes ship in days. When a state changes its rules, Statewise keeps up in days, not multi-month cycles.
Questions IDD agencies ask when comparing the two.
Is Statewise better than iCareManager?
For Medicaid IDD and HCBS agencies, Statewise is the stronger fit: it runs native GPS EVV, documentation, and AI Medicaid billing in one end-to-end system built for clean-claim ROI. iCareManager is the better fit for providers wanting broad facility-management modules across assisted living, long-term care, and residential settings.
What is the difference between Statewise and iCareManager?
iCareManager is a broad human-services EHR with 50+ modules spanning IDD, assisted living, and long-term care, and its EVV works by integrating with state-mandated EVV systems. Statewise is a Medicaid-native IDD platform with native GPS EVV, clinical documentation, and AI claim scrubbing built into one revenue-cycle system.
Does iCareManager have built-in EVV?
iCareManager's published materials describe EVV as an integration that connects with state-mandated EVV systems. Statewise builds GPS EVV natively into the same platform that documents the visit and bills the Medicaid claim, so there is no separate EVV integration to maintain.
Can Statewise replace iCareManager?
For IDD agencies running day services, residential, community, and in-home Medicaid programs, Statewise replaces iCareManager by combining native EVV, documentation, and Medicaid billing in one end-to-end system. Multi-setting providers that rely on iCareManager's broad assisted-living and long-term-care modules may prefer its wider facility footprint.
Who should use iCareManager instead of Statewise?
Providers operating across many care settings - assisted living, long-term care, residential, and correctional health - who want one broad module suite for facility management may prefer iCareManager. Agencies focused on Medicaid IDD and HCBS that want native EVV and clean-claim ROI in one system should choose Statewise.
See Statewise on your Medicaid workflows.
Book a 20-minute call. We'll walk through your EVV, documentation, and billing requirements and show you exactly how Statewise handles them - no generic demo.